By-Laws for the ChesMont Area Network (CAN)

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Article 1: Organization

  1. Name: ChesMont Area Network (CAN)
  2. Purpose: The purpose of the ChesMont Area Network is to provide a venue for members and guests to mutually promote their business and to build goodwill in the community.
  3. ChesMont Area Network is an open, non-category exclusive networking organization and does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.
  4. Structure: The ChesMont Area Network is a network of group comprised of chapters in the general areas of Chester and Montgomery Counties in Pennsylvania.
    1. ChesMont Area Network Board (herein after referred to as “The Board”): The board oversees and coordinates the efforts and finances of the individual chapters
    2. ChesMont Area Network Chapters (herein after referred to as “The Chapter”): Each chapter board oversees and coordinates the efforts and finances of their individual chapter. Each chapter is responsible for the decisions regarding their own finances.

 

Article 2: ChesMont Area Network Governing Board

  1. Responsibilities: The following is included but not limited to
    1. Oversee and monitor the general operation of ChesMont Area Network as a whole
    2. Retain professionals and consultants as necessary for the operation of the ChesMont Area Network
      1. Ensure that for all contractors:
        1. Scope of work is clearly outlined in writing
        2. Signed contracts and documentation are maintained and archived
      2. Manage the Web Hosting and Web Sites for the URLs:
        1. Chesmontareanetwork.org
        2. Chesmontareanetwork.com
      3. Maintains the membership list for all the members of all the chapters
      4. Collect dues and fees from the chapters as deemed necessary at the discretion of the board.
  2. General Membership: Membership on the The Board is made up of 2 members in good standing from each individual Chapter’s board.
  3. Officers: Officers are elected from the general membership of the The Board
    1. President
      1. Term: 1 year, 2 consecutive term limit
      2. Responsibilities:
        1. Runs the meetings
        2. Resolves cross-chapter disputes
        3. Submits year-end reports and paperwork for taxes
    2. Vice President:
      1. Term: 1 year, 2 consecutive term limit
      2. Responsibilities:
        1. Runs the meetings in the absence of the President
        2. Takes over the duties of the President should the President be unable to perform them until the President is either able to return to his or her duties or a new President is elected by the General Membership of the The Board
        3. Oversees the operations of any committees that are formed from The Board
    3. Secretary
      1. Term: 1 year, no term limit
      2. Responsibilities:
        1. Takes Meeting Minutes and posts them to the members of The Board
        2. Maintains a master copies of ChesMont Area Network master documents including but not limited to:
          1. By-Laws
          2. Website Documentation
          3. Consultant Proposals and Contracts
    4. Treasurer
      1. Term: 1 year, no term limit
      2. Responsibilities:
        1. Manages The Board’s bank account including but not limited to submitting deposits
        2. Oversees the payment of any invoice that The Board acquires
        3. Reports to The Board the bank account standing on a quarterly basis
        4. Sends the president year-end financial reporting for tax purposes
    5. Other Officer Positions may be created and/or dismissed as the board deems necessary.
  4. Meetings
    1. Dates and Locations
      1. The The Board shall meet regularly at least twice a year or as needed
      2. All non-emergency meetings will be officially called by one of the officers of the board and each board member should receive no less than 10 days notice before the intended meeting date.
    2. Quorum:
      1. For the board to make any official decisions a quorum must be met:
        1. To meet the quorum at least 1 board member from each ChesMont Area Network Individual Chapter must be in attendance
        2. If there is no quorum, meeting minutes must be taken and sent to the entire board. To vote on any decision based on the meeting minutes, another meeting must be called and a quorum must be met.

Article 3: Individual Chapters

  1. Chapter Names: The chapter names will be
    “ChesMont Area Network – [Chapter]”
  2. Chapter Dues: On an as-needed basis, Individual Chapters will need to contribute to The Board to aid in covering expenses as they are incurred:
    1. The portion of the expenses an Individual Chapter will owe will be determined by that Individual Chapter’s percentage of the total members in good standing organization-wide.
  3. Chapter Board: The officers of the Individual Chapter board should be elected from the members in good standing from the individual chapter membership.
    1. Officers: Officers are voted in from the Individual Chapter
      1. President
        1. Term: 1 year, 2 consecutive term limit
        2. Responsibilities:
          1. Runs the meetings
          2. Submits year-end reports and paperwork for taxes to the President of The Board
      2. Vice President:
        1. Term: 1 years, 2 consecutive term limit
        2. Responsibilities:
          1. Runs the meetings in the absence of the President
          2. Takes over the duties of the President should the President be unable to perform them until the President is either able to return to his or her duties or a new President is elected by the Individual Chapter membership
          3. Oversees the operations of any committees that are formed from the Individual Chapter
          4. Maintains the speaker list
      3. Secretary
        1. Term: 2 years, no term limit
        2. Responsibilities:
          1. Maintains a master copies of the Individual Chapter master documents including but not limited to:
            1. Restaurant menus
            2. Receipt templates
            3. Sign in sheet templates
      4. Treasurer
        1. Term: 2 years, no term limit
        2. Responsibilities:
          1. Manages the Individual Chapter bank account including but not limited to submitting deposits
          2. Oversees the payment of any invoice that the Individual Chapter acquires
          3. Reports to the Individual Chapter board the bank account standing on a quarterly basis
          4. Sends the president year-end financial reporting for tax purposes
      5. Other Officer Positions may be created and/or dismissed as the Individual Chapter board deems necessary.
    2. Voting: On major issues that will affect the Individual Chapter as a whole, the board will be required to:
      1. Notify the chapter members in good standing 1 week before the vote is taken
      2. Document the issue that is being voted on, the discussion and the vote
    3. Meetings
      1. Time and Place:
        1. As much as it is possible, meetings should be consistent in time and location
        2. Meetings should be weekly with the exception of when there is a major holiday or severe weather
        3. All attendees (member or not) will be required to pay (or confirm payment) for the meal whether they eat or not
        4. Order of Business
          1. Introduction/Opening by the Chapter President
            1. Explain the order of the meeting
            2. Inform everyone that they will be given an opportunity to give a 30-second commercial
            3. Invite guests to consider membership and explain the joining fees and attendance requirements in order to remain in good standing
            4. Inform everyone of the names and meeting places and times of the other ChesMont Area Network Individual Chapters
            5. Introduces the Individual Chapter Board members
          2. Vice President
            1. Announces available dates for speakers
            2. Introduces speaker(s) for that meeting
              1. Speaker(s): There will be approximately 20 minutes of speaking time that the chapters may break up as they see fit
              2. Speaker(s) may be from the membership presenting their business or interest
                1. Speakers may NOT present on a political or religious topic especially in regards to local or national elections
              3. Guest speaker(s) may also be invited to present on a topic that is of interest to the chapter, or a community update
                1. Guest speakers may NOT present on a political or religious topic especially in regards to national or local elections
              4. 30-second commercials
                1. During this time, business cards should be passed
                2. Within reason, commercials should be kept to 30-seconds long
              5. Testimonials and announcements
              6. Closing

Article 4: Chapter Membership

  1. Dues: Individual membership dues are paid to the local chapter(s).
    1. Initial Dues: $50 to join any one Individual Chapter of the ChesMont Area Network
    2. Additional Chapter Membership Dues: For any member to join an additional Individual Chapter in the ChesMont Area Network will be $20.
    3. Renewal Fee: Renewal fees for each chapter is $20.
  2. “Good Standing”
    1. Definition:
      1. Attends at least 2 meetings per month
      2. Is current on all membership dues and meal payments
      3. Exceptions can be made by the chapter board on a case by case basis
      4. All members in good standing will have the opportunity to give a presentation about their business or interest during the meeting.
  1. “Alumni”
    1. Definition:
      1. Was at one point in good standing for at least 1 full year, but is no longer able to attend at least 2 meetings per month.
      2. Is current on all meal payments
      3. Any “Alumni” member may regain their “Good Standing” status by paying the current renewal fee and by resuming to attend meetings at least twice a month

Article 5: Amendments

Amendments to these by-laws may be altered, amended, repealed or added to by a majority affirmative vote by The Board members.